Volunteers are the life of the HOBY organization. Without our volunteers, HOBY would not be possible for the hundreds of sophomores that we work with each year.

Everyone, including individuals, corporations, and civic organizations can help by volunteering for HOBY Maryland. All of HOBY Maryland's programs require speakers, panelists, counselors and committee members from our community. Our sponsors combine education, interaction and financial support by encouraging volunteerism at events that they sponsor. For example, organizations have sent representatives to meet ambassadors at a seminar meal sponsored by the organization at our corporate luncheon at the annual Maryland Leadership Seminar. This is an ideal form of support, as it unites sponsoring organizations with the ambassadors directly. If you are interested in being a panelist, facilitator or committee member, please contact the seminar chair about how you or your company or organization can become involved as HOBY Maryland volunteers.

This is a list of the roles and leaders for the Maryland Leadership Seminar.

Leaders marked as TBD need a volunteer. Please contact Carol Applegate at seminarchair@hobymd.org to identify your area of interest.

Role & Director	Responsibilities
Carol Applegate	Oversee all aspects of the seminar, keep past records and copier Act as liaison with the MD HOBY Foundation through its Presiden Work with Facilities Director to affirm dates, costs, free facilities in contract with hotel Recruit a Seminar Planning Team utilizing past members and increasing with new volunteers Conduct at least four Team meetings, mail notices, create agendas, Team list, Work with Internal Communications Director to create quarterly newsletter and other pertinent items Write and disseminate letter to principals and ambassadors by October Attend HOBY Training Institute and District Meeting Motivate Seminar Team through regular communications and feedback Serve as a mentor to volunteer leaders Work with volunteer leaders to establish written, detailed roles and responsibilities Work with Internal Communications Director to arrange for all printed materials Compile and complete all necessary monthly documentation and submit to HOBY National as needed. File copies for future MLS use. Speak to cooperating organizations, corporate sponsors, and other interested parties as requested
Michael Seelman	Direct Program Team Develop and plan the seminar program, incorporating the required number of panels and speaker format, including keynote speakers Maintain phone and letter contact to confirm speakers Greet and direct speakers at the seminar Keep seminar on a timely schedule Update, copy, distribute, and compile seminar evaluations Apply for State, County, and Baltimore proclamations, copy MD for students exit packets Plan and coordinate interactive leadership activities Work with Service Project Director to plan and coordinate Saturday field trip Coordinate all program logistics with Operations Director to insure efficiency Report program status at each committee meeting Contribute article to MLS newsletter Coordinate and send thank you letters to speakers Attend District Meeting Perform additional duties directed by Chair
(TBD)	Work with Chair to identify, select and negotiate contract with hotel (preferably 2+ years) Insure college meets key facility requirements Arrange college walk through in Jan/Feb Coordinate/Facilitate transition to Operations Director for seminar
Aaron Bernstein	Coordinate all seminar logistics and arrangements (e.g., check-in, room assignments, meals, hospitality suite, seminar room set up, religious service rooms, audio-visuals, cart for HOBY store, easels, dance, extra towels/ pillows in rooms, message pick-up (or Ambassador Staff), phone & movie turn off in rooms) Meal count with special dietary requests (e.g., vegetarian & Kosher) Call "no show" students Friday Verify bills with chair & hotel staff before submitting to treasurer Arrange for last minute changes affecting logistics Coordinate and support registration table with Registration Director and volunteers
Maureen Stefanski	Create guidelines for school contact Recruit Ambassadors to help in counties not covered by Seminar Team Oversee recruitment teams by county Coordinate with Chair letter to Principals in October Coordinate with Chair letter (with picture) to Ambassadors in October Call schools and send information/nomination packets, as needed Verify accuracy of all nomination lists from HOBY National Monitor Web registration process regularly Assist at registration table
(TBD)	Oversee all external PR related activities Produce and disseminate county-wide announcements in targeted public school districts Reprint Maryland PR tri-fold, as required Secure and coordinate TV spotlights on current and past ambassadors Promote feature articles in Patuxent Publishing papers, the Baltimore Sun, Washington Post, Annapolis Capitol Send press releases to all MD TV stations to tape event. Two releases: Fall: Announce that nominations are being accepted Spring: Announce students attending seminar Design and distribute PR release for students in Registration Packet Design and distribute PR release and feature article example in the exit kit
Anna Custer	Update and print Facilitator Handbook, distribute in January Distribute and collect facilitators applications and resumes Select ~22 facilitators and 6-10 junior facilitators (depending on available budget) Set up training session 2-3 weeks prior to seminar Divide students into facilitator groups, recognizing need to mix counties and male/female ratios Assign groups into buses Assign four double rap sessions, mixing experienced and novice facilitators Assign bed check and wake up teams of two (one male and one female) Assign junior counselors to facilitators who have additional seminar duties or schedule conflicts Identify with help from facilitators, ambassadors celebrating birthdays over seminar weekend
Greg Van Suetendael	Work closely with Board of Directors fund raising efforts Follow-up on leads from committee members Research and apply for funds from foundations and corporations Coordinate efforts with Director of Gifts-in-Kind Maintain list of donor contact names, addresses, and phone numbers
Dennis Lane GFWC: Anne Yakaitis Jaycees: TBD Kiwanis: Christine Semon Lions: Jimmy Harris Optimists: Dennis Lane	Oversee other volunteer fund raising representatives from cooperating organizations (Optimists, Kiwanis, GFWC, Jaycees, etc) Match donations to school sponsorships for all cooperating organizations Match Amabassadors thank you letters to committee letters and mail to sponsors April/May
Don Awalt	With Program Director and Chair, arrange site, time, caterer, seating (free site) Set cost per table Recruit business representatives, one per table (30+ total), utilize previous years lists. Try to enlist new types of businesses and entrepreneurs that are diverse in race, ethnicity and gender. Conduct follow-up phone calls and confirm participation Update Seminar Chair for quarterly MD committee meetings and monthly reports to HOBY National Write and distribute letters in Fall and throughout Winter, as needed Design and produce 350 copies of luncheon program listing participants, businesses, and logos (if available) Create and coordinate Ambassador sign-up sheets on Thursday PM students select which business leader they want to lunch with Arrange welcome table (utilize Ambassador Staff), provide name tags with number tables and program for each business leader Send thank you letter within 2-3 weeks after seminar
Roger Eve	Research possible leads for identified "Wish List" items Acquire and coordinate donated items through phone and letter contact and update "Gifts-in-Kind" contact binder Submit donor companies for inclusion in the program Coordinate and distribute thank you letters Coordinate pick up and/or delivery of items Create list (date, time, amount) for Ambassador Staff for food distribution Coordinate gifts received with Seminar Fund Raising Director
(TBD)	Record committee meeting minutes Record seminar midnight meeting minutes, WLC selection Arrange HOBY photo boards Coordinate "paperwork" in chair's seminar suite Responsible for recieving requests for information from the HOBY Maryland website and coordinating the appropriate response.
Danielle Faulkner	Select 20-25 "full-time" Team Alumni and additional (as required) day-time staff from among past Ambassadors Coordinate staff activities and training with Director of Counselors 3-4 weeks before seminar Arrange supply room, copiers, registration & welcome staff Coordinate HOBY bingo and "icebreaker activity with PMA Director Set up for all seminars - water, name tags, table tents, TY gifts Set up photo board, map with names, leadership quote easel Verify student attendance & address, phone with facilitators and print out revised group list for chair and hotel director Distribute & clean up snacks Bus monitors (1 Ambassador Staff per bus), # signs Nightly seminar newsletters & distribution Coordinate talent show, arrange props for Friday night Distribute & clean up after Friday and Saturday evening events
Aaron Bernstein	Upgrade, update, and maintain key HOBY Maryland databases Provide Chair required data for reports to HOBY National Provide Seminar Team required reports for MLS 2000 planning Coordinate seminar equipment requirements with Technology Director Provide required output for Seminar materials (e.g., name badges, name lists, birthday lists, room assignment lists, etc.)
Maureen Stefanski	Recruit 4 to 6 volunteers for registration, send letters, make calls as necessary Divide student printout to 4 groups, make table signs, set up HOBY board/welcome Collect students late papers, give out room keys (if available), direct students to next area Give no show names to Operations Director to call, give count to chair Arrange last minute student changes with Director of Facilities
Carol Applegate	Develop Volunteer Mentor Program for key roles Work with Chair to recruit and retain volunteers for key positions Work with Alumni organization to increase involvement of Alumni in seminar planning and execution activities Coordinate resource requirements/allocations among the key functional areas for the seminar (i.e., operations, registration, recruitment, counselors)
Tracy Wertheimer	Work with Director of Judging to develop Ambassadors essay question Identify and select cooperating organization or company to sponsor contest Arrange for prizes for top essays Provide Chair awards for top essays to be presented at the closing ceremonies
(TBD)	Produce and distribute bi-monthly newsletter Provide newsletter to Technology Director for posting on the web Assist Chair with the development and production of all staff training materials Assist Chair with the development and production of all Ambassador communications Assist Chair with the development and production of communications with national Assist Chair with other communications as required
Aaron Bernstein	Upgrade, update and maintain HOBY MD website Coordinate publication of important communications (internal and external) on web site Develop and publish on web site key seminar materials and forms Provide required specifications to and coordinate with Gifts-in-Kind Director to obtain use (via donation, personal loan, or rental) of essential equipment for seminar (e.g., computers, printers, copiers) and the necessary related materials.
Aaron Bernstein	Conduct Alumni events in Winter and Summer Work with Volunteer Director to coordinate alumni volunteer at seminar Assist CLEW Director in providing alumni volunteers for CLEWs Develop and conduct alumni event (e.g., seminar and luncheon on Sunday) in conjunction with seminar Increase Alumni membership and participation Assist in the establishment of county-level alumni clubs
(TBD)	Coordinate service learning activity with Program Director and local organization(s) (e.g., Hands-on-Baltimore) Work with Program Director to develop learning objectives for project Work with Transportation Director to coordinate travel to/from service project site (as required) Work with Operations Director to coordinate logistics for service project (i.e., hotel departure/return time, meal(s), special instructions or precautions)
(TBD)	Acquire materials for 15-20 minute slide show for Sunday, 12 rolls slides, developing kits, 2 projectors and fade-dissolve, extension cord, audio equipment, taped music Take B&W photos for PR Arrange music for slide show Group photos to mail in October Determine feasibility of video or yearbook fund raiser
(TBD)	Identify and select people to perform Catholic Mass and Non-denominational services at hotel on Saturday night Coordinate with Facilities Director special facility and resource requirements (i.e., equipment, lighting, materials)
(TBD)	Identify and select transportation company for: Central pick-up of Ambassadors on Friday in key locations (depending on Hotel location eastern shore, southern/northern MD counties, etc.) Off-site service project on Saturday Coordinate with Allegheny County to possible transport students from surrounding counties Coordinate with cooperating organizations in each key area to help with transportation Negotiate lowest price and/or donated transportation services Use same company for ALL needs, if possible Develop car pool list for coordinating travel to seminar
Anne Yakaitis	Develop program, including speakers, subjects, format Contact and secure speakers for the parent's program Coordinate meal at hotel with Director of Facilities Prepare all necessary materials for mailings to parents and handouts at program
(TBD)	Coordinates Ambassador Social Coordinate with Ambassador Staff support in PMA activities Coordinates Talent Show with Ambassador Staff Secures necessary materials and equipment for each event
(TBD)	Prepare and conduct "icebreaking" exercises and activities Coordinate with Ambassador Staff support in PMA activities Insure high level of enthusiasm of Ambassadors and Staff throughout the Seminar Visit each counselor group during the weekend Host dance/social